Xclusive Services Hire Agreement:

This Agreement is between Xclusive Services  (from now on called Xclusive Services ) and the named party on the reverse (see Hirers Signature) (from now on called ‘the hirer‟).

The Agreement will be by the following Terms and Conditions unless and until an alternative is expressly agreed between the Parties.

Xclusive Services represents Xclusive Services, DJs, Dhol, Entertainment, Xclusive Services Staff, Xclusive Services Equipment, and Property owned or hired by Xclusive Services.

Clause 1 – Deposit and Cancellation

Xclusive Services requires the hirer to pay a minimum deposit of exactly half the overall DJ Hire sum on the contract signing day. However, in some cases, the hirer may be requested to pay the entire overall sum on the day of contract signing. This payment must be made in cash (English sterling) or by cheque and payable to “B. Tak”. If the hirer decides to cancel the hire of Xclusive Services after two weeks of signing the contract, the deposit monies belong to Xclusive Services and shall not be returned to the hirer. However, suppose the cancellation is two weeks from the contract signing. In that case, the money shall be returned in full unless the cancellation is within seven days before the contracted Event Date; the hirer must pay the entire balance to Xclusive Services. Payments should be made within 14 days of cancellation. Any resistance to this payment shall be settled through legal action.

Clause 2 – Second Payment

If, for any reason, Xclusive Services has accepted a partial payment of the overall hire sum upon contract signing, The remaining amount must be paid to Xclusive Services at least four days before the Date of the Event in Cash or 14 days before the Date of the event by cheque. If the payment is not received on time, Xclusive Services has the legal right to terminate the contract at any time, even on the event day. Xclusive Services has the ability and right to pack up all equipment and leave the Venue of the Event without any hassles from anyone attending the event, including the hirer. Suppose the hirer has yet to pay the full overall hire payment to Xclusive Services by the day of the event. In that case, the hirer will pay an additional charge of £10 per day (from the day of the event to the date of the final payment) to Xclusive Services on the day of the final payment.

Clause 3 – Abuse towards Xclusive Services

Xclusive Services can pack up all equipment and belongings and leave the Venue of the Event if any trouble arises, which seems unacceptable for performing conditions by Xclusive Services or any of its members of staff. Suppose any resistance arguments or physical violence are displayed against Xclusive Services members or property. In that case, Xclusive Services can act legally or contact the police and our security staff to attend the event and collect all equipment and property. Xclusive Services reserves the right not to perform under such circumstances at no financial loss to itself. Hence, the hirer agrees to pay the full contracted booking charge. Any resistance to this payment shall be settled through legal action.

Clause 4 – Accidental Damage 1

If any accidents occur during the event or if Xclusive Services cannot perform for any reason, Xclusive Services has the right to leave the event and shall not be held responsible. No legal actions against Xclusive Services shall be carried out.

Clause 5 – Accidental Damage 2

Suppose that, throughout the event, any equipment or property belonging to Xclusive Services is lost, damaged, or stolen. In that case, the hirer is solely responsible for any costs to replace or repair the equipment or property. Suppose this payment is received 14 days after receiving the bill for the lost, stolen or damaged equipment or property. In that case, Xclusive Services is entitled to carry out legal actions in which the hirer shall receive a £1000 fine in addition to the bill costs to cover any costs arising from the legal actions.

Clause 6 – Over Time Charges

If, throughout the event, the DJ Hire exceeds the booked finish time, then there shall be a surcharge of £50 per half hour, and the overall extra charge must be paid to Xclusive Services in full before the overtime begins. Suppose this additional charge of monies is not received. In that case, Xclusive Services is entitled to legal action and reserves the right to pack up all equipment and property and leave the event without any abuse or hassle from the hirer or their guests.

Clause 7 – Breach of Contract

Xclusive Services can terminate any agreements in this contract and the booking at any time if the hirer breaches any of the Terms & Conditions stated in this contract. If the contract termination is during the event, the hirer is still required to pay the full overall charge noted on the reverse of this contract.

Clause 8 – Access

Safe and easily accessible loading areas must be available for Xclusive Services and its equipment and personnel. If Xclusive Services are required to move equipment or property up stairways, the hirer must pay Xclusive Services an additional £50 per floor from the ground floor level. Free parking must also be available for all vehicles used by Xclusive Services. If any costs are incurred on the day of the event, these costs must be covered by the hirer. 

Clause 9 – Omission, Neglect, injury…

The hirer is solely responsible for any costs arising from any act, omission, neglect, injury, damage or loss caused by themself or any of their family, guests, attendees or service providers to Xclusive Services or any person, persons or equipment their-of.

Clause 10 – Postage

Xclusive Services does not accept proof of postage of any agreement, instruction or amendment as proof of delivery. This hire application is acceptable only if completed and returned with the required payment to Xclusive Services within fourteen days of the ‘Date of Issue’. Xclusive Services reserves the right to reject any application without obligation or requirement to give any reason or justification.

Clause 11 – Changes to Contract Agreements

Xclusive Services reserves the right to change or vary the Terms & Conditions of this agreement at any time due to any new legislation, statutory instrument, government or in-house regulations or licenses and to make amendments to the standard Terms & Conditions of the said agreement.

Clause 12 – External Performances

During the performance, the stage or performance area shall be occupied and controlled by Xclusive Services. The hirer must notify Xclusive Services in writing of any other musical acts or dance groups performing on the same day. Xclusive Services will charge the hirer for using Xclusive Services equipment by the other act or acts. In this eventuality, a £50 surcharge will be paid by the hirer for each act or group.

Clause 13 – Stage Area

A safe stage or performance area of no less than 5 metres from left to right and 2.5 metres from front to back is required for Xclusive Services. At least two double power points on a 30-amp mains ring are needed on stage for use by Xclusive Services only. The hirer is responsible for ensuring sufficient space to place all equipment without blocking fire exits (unless permitted by the venue). The hirer will still be liable for the entire agreed payment, even if Xclusive Services cannot use specific equipment due to lack of space or if your venue does not permit particular equipment.

Clause 14 – Changing Facilities

Clean and private changing facilities must be available for Xclusive Services. Xclusive Services will take a break for refreshment, lasting for approximately fifteen minutes at a convenient time during the performance. The hirer supplies food, soft drinks, and drinking water to the Xclusive Services road crew.

Clause 15 – Licensed Venue

The venue must be suitably licensed for such performances, solely the hirer’s responsibility.   The venue must also have an adequate power supply and an onsite technician to assist in the case of any power failure at the venue. Xclusive Services will not be held liable for delays caused by the venue’s power failure. Clause 16 – Service Amendments In the rare occasion where any injuries to staff or a fault with specific equipment or vehicles may have occurred, Xclusive Services has the right to remove any services or the use of particular equipment from your package without prior notice. However, Xclusive Services reserves the right to offer any discount at our discretion. If such matters occur before the event date, Xclusive Services will attempt to make alternative arrangements or communicate any issues with the hirer at the earliest convenience.

Clause 16 – Service Amendments

In the rare occasion where any injuries to staff or a fault with specific equipment or vehicles may have occurred, Xclusive Services has the right to remove any services or use particular equipment from your package without prior notice. However, Xclusive Services reserves the right to offer any discount at our discretion.  If such matters occur before the event date, Xclusive Services will attempt to make alternative arrangements or communicate any issues with the hirer at the earliest convenience.

Clause 17 – Performance time

The hire of Xclusive Services means that Xclusive Services must be in the building of the event by the hirer’s requested time. However, 120 minutes must be given to Xclusive Services to set up equipment from the initial booked start time allocated by the hirer.

Clause 18 – Health and Safety

The hirer is responsible for ensuring that Xclusive Services has full and appropriate access to the venue and performance area at least two hours before and after the agreed start and finish times. The hirer is further responsible for ensuring that restrictions arising from Fire and Health & Safety regulations at the particular venue are communicated to Xclusive Services to detonate theatrical pyrotechnics.

Clause 19 – Postage

If the name and full postal address details for a venue on the application are incorrect or omitted, and when subsequently the correct information is communicated to Xclusive Services, the venue is deemed to be unsuitable for Xclusive Services, the booking application will be immediately cancelled, and the hirer will be notified in writing or via verbal communication about the cancellation.

Clause 20 – Pyrotechnics

If the hirer orders any pyrotechnics, then it is the hirer’s responsibility to notify the venue owner of such pyrotechnics being used at the event. The hirer must ensure that it is safe to use such pyrotechnics and that the venue management allows such effects. Xclusive Services is not responsible for any accidents or problems caused by pyrotechnics, and the hirer agrees to be fully responsible for using pyrotechnics. Xclusive Services is not responsible for contacting the venue management of the event to find out whether the ordered pyrotechnics are suitable for that venue; this responsibility is only for the hirers and the hirers.

Clause 21 – Additional Tips Earned

On-stage tips belong to Xclusive Services in addition to the overall charge and surcharges. However, the hirer can purchase the tips made in the evening for a charge of £100 in addition to the overall hire charge on the day of contract signing, before the event itself. Note: Xclusive Services shall not be blamed if the tips made on the day of the event are less than what the hirer paid to receive them. If the hirer is to lose out on this method, the hirer must still pay the total price agreed for the event, including any extra surcharges which have come about due to the clauses stated in this contract.

Clause 22 – Song Requests

All song requests and the hirer’s event itinerary must be provided to Xclusive Services  14 days before the event date. There should be at most 20 song titles. Any additional requests may be obtained at our discretion. Xclusive Services will not be held liable for the non-use of any song title, even if the hirer requests.

Fees and Refunds Additional Notes

Xclusive Services can reduce or remove any additional surcharges and fees. Refunds may be provided via credit notes or cash for Xclusive Services services.